As of March 3, 2020, Kansas City Developer Conference (KCDC) is still occurring as planned. Should that change, KCDC has adequate systems in place to notify via email all ticketed attendees and sponsors of any deviations from that plan.
This document borrows heavily from The Linux Foundation’s 27 February 2020 Novel Coronavirus Update, which establishes excellent practices for health and safety at conferences this year because of the uncertainty of this new virus.
KCDC, like many community organizations around the world, is actively monitoring public health reports and recommendations from the WHO and the U.S. CDC. Continuing our reputation of concerns for the wellbeing of our attendees and sponsors, we will continue our common-sense precautions and institute some new ones in the face of as-of-yet undetermined properties of the COVID-19 virus.
Following CDC risk assessments, we are requiring that any attendee and sponsor who has been to any of these countries recently must have at least 14 days pass between the time they leave that country and the time they arrive at the event. We ask all attendees and sponsors to self-certify this both prior to the event and onsite upon check-in.
In general, KCDC does not issue refunds per its event refund policy. To do our part to combat the COVID-19 outbreak, we relaxed this policy for this event only because of the increased likelihood of domestic and internation travel to the event.
While we will consider refunds as delinated below, please understand that, as a small community organization, refunds can drastically impact our ability to afford to host the event and future events. Please consider selling or gifting your ticket instead of asking for a refund. KCDC will refund 100% of registration fees for anyone:
We also ask that anyone planning to attend that feels they may have been exposed to the COVID-19 coronavirus in other travels, or who is generally feeling sick, to refrain from joining us this year for the safety of other attendees.
We will provide plentiful sanitation stations onsite at the event with alcohol-based hand sanitizer, wipes, tissue, and, if recommended by health organizations, facemasks.
We will provide signage onsite encouraging attendees to practice good respiratory hygiene and social distancing (see below).
We will regularly sanitize all surfaces through the event space and communicate with the venues to do the same.
We will sanitize speaker microphones between each speaker’s use.
Note that the WHO is currently advising against the application of any restrictions on international traffic. Based on the information currently available on the outbreak, the CDC is recommending standard safety practices that should be instituted during any flu season, and there are no US Dept of State Travel Advisories for countries other than China with relation to Novel Coronavirus.
We will continue to regularly check the latest official information leading up to the event and encourage our event participants to do the same.